Make the Most of Your Next Offsite Meeting
There are many benefits to using a centrally located Wellington conference venue for offsite meetings. Below we’ve listed our top five picks as to why offsite meetings are so valuable and helpful.
1. Increased productivity
Participants tend to become more open and productive when removed from their usual daily routine and placed in less familiar surroundings.
2. Better concentration
With less distractions, you can expect improved focus and concentration from participants who attend meetings offsite. This can inspire fresh thinking, leading to new ideas and innovations.
4. Improved team vibe
The lack of distractions and improved focus can provide a great opportunity to motivate your team which improves collaboration.
3. Added privacy
Confidentiality can be assured with an offsite meeting, particularly useful if you need to manage sensitive matters.
5. To reward your team
An offsite meeting can be positioned as a reward, particularly if paired with a nice morning tea or lunch. It will feel less like work and more like a treat. Our welcoming central location makes it easy for your team. We have plenty of nearby parking and located on The Terrace, we are only a short walk from Lambton Quay and central Wellington’s business hub.
Besides all the great reasons above, preparation and planning are also important factors for a successful meeting, so read on for more tips below.
More Tips for a Successful Meeting
Successful meetings also have good structure.
To get the most from your meeting, prepare an agenda and have well-thought-out goals. Know what you want to achieve from your offsite meeting. Be clear about that by listing the main objectives. By setting clear objectives and effectively managing your offsite meeting, you can skillfully meet your goals.
Encourage everyone to participate and share their thoughts and ideas. Ensure participants stay on topic and be sure to limit irrelevant discussions. Also start the meeting on time. This respects everyone’s efforts to attend the meeting and also arrive on time.
For maximum engagement, your choice of room layout will also be a factor. If you are wanting to communicate information, consider a theatre style or classroom layout. For maximum participation and collaboration, consider a u-shape or boardroom layout. Go for a café/cabaret setup if you are conducting small group activities, or wanting to manage small teams. See the options for meeting room layouts here.
One last thing. After the meeting, follow up with participants to ensure any agreed actions are completed on time and that confirmed outcomes are achieved.
Meetings On The Terrace is Happy to Help
We have successfully hosted meetings and conferences for more than 15 years at our leading conference centre and meeting room venue in the heart of Wellington.
If you need any advice or help setting up your next offsite meeting or conference, get in touch with our friendly team today on 04 917 7100 or send an enquiry to info@mott.net.nz. We look forward to helping you make your next meeting or conference a complete success.